How to Create a Branded Email Address to Look More Professional

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How to create a branded email address for your blog or business so you can look like the professional you are!

Your site isn’t a hobby. You’ve taken the plunge and purchased a domain. Yet you’re still using a Gmail/Yahoo/iCloud/AOL email address. Why?

Maybe you’ve just never gotten around to it.

Maybe you just don’t see the point.

Or maybe you have no idea how to create one.

Whatever the case may be, using a branded email address looks more legit. Instead of a hobby blogger, you now you look like someone who’s blog is a business. And that’s only going to help you.

If you’ve never created a branded email address because you have no clue how to go about doing so, you’re in luck. Today I’m going to walk you through the steps of creating a branded email address on your domain. And I promise it’s not difficult at all.

Let’s get started!

How to Create a Branded Email Address

Log into your site’s control panel. This can usually be done by going to your host’s site and logging in. You may also be able to sign in by going to yourdomain.com/cpanel.

Once you’re logged in to your site’s control panel, you’ll want to look for an email section. When you find it, there should be a link for email accounts. Click it.

The email section of the control panel.
The email section of the control panel.

Now it’s time to create the email address. Give it a name (such as your name, support, hello, etc), enter a password, and select the quota amount. You can customize the amount of space your email account can hold or you can go with unlimited. Keep in mind, if you’ve reached your quota, you will no longer be able to receive emails. For this reason, I usually choose unlimited.

how to create a branded email address
Fill out the form, then click create account.

When you’ve filled out the form, click create account. Your email address has now been created and people can now send you emails!

But how do you access your emails?

How to Access Your Branded Email Address’ Inbox

Remember where you just created that email address at? If you scroll down on that page, you’ll see a list of all the email addresses you’ve created. Next to each address, there should be a button labeled more, which opens a drop down menu. You’ll see a link labeled access webmail. Click on that and you’ll be directed to your email account’s inbox.

Clicking on more next to an email address opens a menu. Click access webmail.
Clicking on more next to an email address opens a menu. Click access webmail.

Now what about accessing your email on a daily basis. You don’t want to have to log in to your control panel, click on email accounts, click more, and select access webmail each and every time you want to check your mail, right?

Instead, you can quickly access your email by going to yourdomain.com/webmail. Then just login with the credentials you’ve created.

Note: When you login to access your email, you’ll be prompted to choose a default webmail application. You can choose any of these to access your mail (by clicking the logo), it ultimately just depends on your preferences. If there’s one in particular you like, click set as default. Now the next time you login it’ll automatically load your email in that application.

How to Access Your Branded Email Address in Gmail

Perhaps one of the reasons why you never switched over to a branded email was your affinity for Gmail. I totally understand.

But guess what? You can access and send email from your branded account directly in Gmail! I’ve written up a whole post outlining that process, which you can find here.

And there’s always Google Apps, which is my go to method. Learn why I use Google Apps (and you should too) and how to set it up.

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7 thoughts on “How to Create a Branded Email Address to Look More Professional”

  1. I had no idea you could access your site’s email address from gmail! I personally check mine on the Mac email app of my computer and iPhone. It’s always tricky when I first set it up and often takes me a few tries. I like that I can view email from all my email addresses in one place!

    Maybe this is an obvious question but is there an app that you could use to access your email addresses as easily as the Mac app for gmail? And if so, can you also use the gmail for several email addresses?

    1. I’ve actually used Gmail to manage my multiple email addresses! I’m not familiar with the Mac email app, so I’m not sure how it compares. But you can use Gmail for multiple email addresses… it works great!

    2. Nice post!

      On iPad and iPhone I’ve added more than one account to the Mail app. You just have to be mindful when replying that you’re not forgetting to check the sender email address, because the app pulls the one for the uppermost account on the list, if this makes sense? Go to the app settings and simply add another account next to the existing one.

      Another tricky situation is when you’re doing what I’m doing, using email aliases, because in that case it’s only the main email address that can be used (as far as I’ve been able to find out anyway), rather than one of the aliases. Not optimal in other words, because in practice the alias addresses are “main” addresses, too.

      On my desktop Mac I’m using Thunderbird. Previously I was on Gmail, but they just know too much about me if I share exactly everything about my life (yes, I’m a tad paranoid after all sorts of security breaches and NSA nonsense and information used by US businesses even though a user resides outside of the country, etc.), so I’ve registered my email addresses elsewhere. Since I’m managing several, Thunderbird is convenient because you just add accounts, save the passwords in the app, and by one click I get all emails in one place. The only thing I’m truly missing is how Gmail nests threads, because this needs to be done manually (as far as I know) in Thunderbird. It’s part of my mindless routine now, though, so not too bad. Gmail of course also looks prettier, but in this case function wins design by miles.

      tldr; if you have several email addresses, you can read them all via Thunderbird, including ones created for your business.

  2. This is great! Thanks a bunch for writing about this. I think it definitely looks more professional whenever you have a branded email for your visitors/customers.

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